How to insert Audio in PowerPoint 365 for Windows

How to insert Audio in PowerPoint 365 for Windows
 How to        March 21, 2021         BlogzBite Team       2       383

Adding different forms of media to a PowerPoint presentation can make it more engaging for your audience, as well as appealing to different learning types. Although there may be any number of reasons, from adding a voice-over to just inserting some background music. PowerPoint can insert audio clips of various file types. MP3, WMA, or WAV files are just the common types that you can insert in PowerPoint slides. These audio files automatically embed into your presentation. Even then, it is a good practice to place your audio files in the same folder in which you save your presentation even before you insert them. So basically this article leads you to the knowledge knowing how to insert or embed audio in PowerPoint.

Follow these steps to insert an audio clip in PowerPoint 365 for Windows.

  1. Navigate to the slide where you want to add an audio clip. From the Insert tab of Ribbon, click the down-arrow below the Audio button to bring up the drop-down menu as shown in Figure 1, below. Within this menu, choose the Audio on My PC option, as shown in rectangular box within Figure 1.
    Figure 1
  2. Doing so brings up the Insert Audio dialog box, as shown in Figure 2, below. Navigate to the folder where your audio clips are saved, and click upon any audio file to select.


  1. Now, click the Insert button, as shown highlighted in Blue within Figure 2, above. Doing so adds the audio clip to the active slide and embeds it as part of your presentation. This embedding, of course, can balloon the file size of your PowerPoint presentation. If this is a problem, you can still link the audio file rather than embedding it.
  2. Once inserted or linked, PowerPoint will place an audio icon in the center of the slide, as shown in Figure 3, below.

Figure 3

  1. Note that when you hover your cursor over the audio icon in Normal view, you will see the Player Controls bar. You see a similar bar even in Slide Show view. You can use the Play button on the Player Controls bar, as shown in Figure 3, above.

If you want the sound to play automatically in Slide Show view without having to hover or click the Play button, you first select the audio icon so that the Playback contextual tab is active on the Ribbon, as shown highlighted in Blue within Figure 4, below.

Figure 4

This tab offers you different options to control the playback of the audio you have selected. Locate the Start option, as shown highlighted in Blue within Figure 4 above. Clicking this option brings up a drop-down list. From this list select the Automatically option, as shown highlighted in Blue within Figure 5, below. This step causes the selected audio clip to play automatically when the slide containing the clip comes up in Slide Show mode.

Figure 5

Note that the default option is In Click Sequence. If you select this option, the sound plays only after you press the space bar, or click your cursor in Slide Show mode to proceed to the next event. In addition, you can also see a third option, When Clicked On in the drop-down list as shown in Figure 5, above. This option shows the Player Control, and you must press the Play button.

  1. Save your presentation.

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Very Helpful

 6 months ago



 March 21, 2021