Adding different forms of media to a PowerPoint presentation
can make it more engaging for your audience, as well as appealing to different
learning types. Although there may be any number of reasons, from adding a
voice-over to just inserting some background music. PowerPoint can insert audio
clips of various file types. MP3, WMA, or WAV files are just the common types
that you can insert in PowerPoint slides. These audio files automatically embed
into your presentation. Even then, it is a good practice to place your audio
files in the same folder in which you save your presentation even before you
insert them. So basically this article leads you to the knowledge knowing how to insert or embed audio in PowerPoint.
these steps to insert an audio clip in PowerPoint
365 for Windows.
- Navigate to the slide where you want to add an
audio clip. From the Insert tab of Ribbon, click the down-arrow below the Audio button
to bring up the drop-down menu as shown in Figure 1, below.
Within this menu, choose the Audio on My PC option, as
shown in rectangular box within Figure 1.
- Doing so brings up the Insert Audio dialog
box, as shown in Figure 2, below. Navigate to the folder where
your audio clips are saved, and click upon any audio file to select.
- Now, click the Insert button,
as shown highlighted in Blue within Figure
2, above. Doing so adds the audio clip to the active slide and embeds
it as part of your presentation. This embedding, of course, can balloon
the file size of your PowerPoint presentation. If this is a problem, you
can still link the audio file rather than embedding it.
- Once inserted or linked, PowerPoint will place
an audio icon in the center of the slide, as shown in Figure 3,
- Note that when you hover your cursor over the
audio icon in Normal view, you will see the Player Controls bar. You
see a similar bar even in Slide Show view. You can use the Play button
on the Player Controls bar, as shown in Figure 3, above.
you want the sound to play automatically in Slide Show view without having to
hover or click the Play button, you first select the audio
icon so that the Playback contextual tab is active on
the Ribbon, as shown highlighted in Blue within Figure 4, below.
This tab offers you different options to
control the playback of the audio you have selected. Locate the Start option,
as shown highlighted in Blue within Figure 4 above.
Clicking this option brings up a drop-down list. From this list select
the Automatically option,
as shown highlighted in Blue within Figure 5, below.
This step causes the selected audio clip to play automatically when the slide
containing the clip comes up in Slide Show mode.
Note that the default option is In Click Sequence.
If you select this option, the sound plays only after you press the space bar,
or click your cursor in Slide Show mode to proceed to the next event. In
addition, you can also see a third option, When Clicked On in the drop-down
list as shown in Figure
5, above. This option shows the Player Control, and you must
press the Play button.